PTA Resources

Thank you for volunteering with Henry Ford Elementary PTA! Looks like you’ve taken on a bigger role in our organization. Let’s get started…

***Email admin@henryfordpta.org and let us know what you’re working on so we can give you access***

  • DOCUMENTS

We use Google Drive to share files https://drive.google.com/a/henryfordpta.org

PTA Google Drive Shared

Go to “Shared with me”

You can find and share documentation like vendor lists, flyers, forms, checklists, instructions, paper sign up sheets, diagrams, logos/photos/clipart, etc

Please upload or create new files & folders within the existing top-level folder structure (ToolKit, Fundraising, Community, Classroom, Leaders) which is already shared with the team. If you insist on using personal Google Drive folders instead, be sure to share with volunteer@henryfordpta.org

  • CALENDAR

Help maintain our public calendar and view our editorial calendar https://www.google.com/calendar/hosted/henryfordpta.org

  • SIGN UP SHEETS

All PTA Signup Sheets are managed through WordPress so that there is a single repository. To create or edit, there’s a little gear on the left-hand side of the admin panel labeled “Sign-up Sheets”. If you need help, just ask another member to walk you through it or read some instructions HERE

http://henryfordpta.org/wp-admin/admin.php?page=pta-sus-settings_sheets

  • NEWSLETTER

Our weekly PTA newsletter is a collaborative effort. Please contribute to the next week’s issue (top of the list titled with next week’s dates and marked “Draft”) in the “Special! Special!” section. Be sure to “Save Draft” when you are done. Our Newsletter lead publishes some time between Sunday evening – Tuesday evening.

http://henryfordpta.org/wp-admin/edit.php

  • Email

Help reply to general inquiries and/or forward to appropriate PTA contacts. Once you have the login credentials, instructions to add the info@henryfordpta.org mailbox to your email client are HERE .

Please sign messages from this generic account with your own name for a personal touch.

  • Ambassadors

Fill out this form for the directory and to get team emails (event planning, social media campaigns, requests to email RCSD, updates on enrollment, etc) https://goo.gl/forms/uB4Bxv8NO2VH9WkN2

You can also join our group chat by text, app notifications, or email. Click https://www.remind.com/join/fordleads or text the message @fordfamily to the number 81010

  • SPIRITWEAR

  1. Online order notifications will be sent to your email. You can also view them at http://henryfordpta.org/wp-admin/edit.php?post_type=shop_order
  2. You can communicate with the customer by adding “Note to customer” on the right hand side. Please sign messages with your own name for a personal touch.
  3. Items are kept in Room 14; Ask Shaunna in the school office for the key.
  4. Change “Order status” to “Completed” once you’ve delivered items.
  5. The current Spiritwear Lead & Treasurer can walk you through offline order processing.
  6. Online orders are automatically accounted for, but you’ll need to update inventory when offline orders occur http://henryfordpta.org/wp-admin/admin.php?page=stock-manager

Are you a PTA Leader?

Have you taken on one of the officer positions listed here http://henryfordpta.org/about/pta-leaders/ ? Here are a few additional steps in addition to the above resources:

  • Profile

So that it’s easier for folks to recognize us around campus and strike up conversation and hopefully volunteer to help, please send with your access request:

  1. A photo with a clear view of your face (square crop)
  2. Name of your childhood elementary school + hometown
  3. Henry Ford student names
  • Email

In addition to monitoring info@henryfordpta.org please also set up officers@henryfordpta.org which receives Paypal payment notifications, Amazon Smile updates, and other financial/legal fun. Once you receive login credentials, instructions to add these mailboxes to your email client are HERE .

Please sign messages from this generic account with your own name for an official & personal touch.

You’ll also get a personalized henryfordpta.org Gmail account, which you can use/not at your own discretion.

  • Remind

You can also join our group chat by text, app notifications, or email. Click https://www.remind.com/join/fordleads or text the message @fordleads to the number 81010